Administrator

Join our team as an Administrator in Glasgow!

What will you do? Make an impact!

To support the Transport Manager/Department in day to day running of the fleet and assets, undertaking various administrative tasks led by management instruction and ensuring work is completed accurately and in a timely manner.

• Raise purchase orders and track monthly expenditure
• Maintain up to date spread sheets relating to the job role and submit in a timely manner.
• Ensure all records are maintained and accurate.
• Communicate with customers via telephone and email.
• Answer telephone and deal/assist with any queries.
• Assist Transport supervisor / Transport manager with workload
• Dealing with drivers via telephone and face to face
• Assist with route planning for drivers
• Book servicing and MOT for vehicles
• Assist with invoice queries from Accounts team
• Control and Management of Data required to maintain our compliance and legal obligations.
• Assist in month end and reporting requirements.
• Any other duties that are necessary to ensure the safe and efficient running of the company fleet.

Do you have what it takes?

• Strong communication skills when dealing with internal and external customers and service providers.
• Build and maintain customers relationship.
• Be the point of contact when dealing with enquiries.
• Computer literate with proficient knowledge of Microsoft Excel, Word and SAP systems
• Have an organized and methodical approach to reports and administration.
• Be intuitive with the ability to work autonomously.
• The ability to work as a team but also independently.
• Be able to work in a faced paced environment and cope with change.
• Experience of SAP or similar integrated business software.
• Customer Service Skills.
• Team Player.
• Administrative skills and understanding.
• Accuracy
• Organisational Skills