Facilities administrator

Facilities Administrator (Temporary Ongoing)

Location: Edgbaston, Birmingham, UK
Working Hours: Monday to Friday, 9:00 AM to 5:00 PM
Pay Rate: £14.35 per hour
Duration: Temporary Ongoing

Job Overview:
Our client, a well-established organisation within the Estates sector, is looking for a Facilities Administrator to support their Estates Department on a temporary ongoing basis. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:

• General Administration:

• Provide administrative support to the Estates Department, including filing, data entry, and record-keeping.
• Handle correspondence related to facilities management, such as emails, phone calls, and general enquiries.
• Maintain and update facilities-related records, tracking maintenance schedules, repairs, and inventory.

• Facilities Support:

• Assist with the coordination of maintenance, repairs, and cleaning services across office buildings and facilities.
• Communicate with contractors, suppliers, and service providers to ensure smooth service delivery.
• Support in monitoring and ensuring compliance with health and safety regulations within the facilities.

• Inventory & Procurement:

• Support the management of inventories, supplies, and materials required for the department.
• Process purchase orders and assist with the procurement of necessary supplies for facilities operations.

• Reporting:

• Assist in preparing regular reports on facilities-related activities, maintenance tasks, and incidents.
• Ensure that facilities management tasks are well-documented and communicated to relevant stakeholders.

• Customer Service:

• Serve as a point of contact for staff and external parties regarding any facilities-related matters or concerns.
• Provide excellent customer service by responding to requests promptly and assisting with any issues that arise.

• Health & Safety Compliance:

• Help ensure that all facilities comply with relevant health and safety regulations.
• Assist in maintaining safety records, such as risk assessments and safety inspections.

Key Skills and Experience:

• Previous experience in an administrative role, ideally within an estates or facilities environment.
• Strong organisational skills with the ability to handle multiple tasks and meet deadlines effectively.
• Excellent written and verbal communication skills.
• Good understanding of health and safety regulations within a facilities management setting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Detail-oriented, with a proactive approach to work and problem-solving.

Desirable:

• Previous experience in a public sector or large organisation environment is an advantage.
• Experience in general office administration is highly beneficial.

How to Apply:
If you are interested in this role and have previous experience within facilities roles, please click apply.